INTERNATIONAL RESEARCH JOURNAL OF ENGINEERING & APPLIED SCIENCES
ISSN 2322-0821(E), ISSN 2394-9910(P)
An ISO 9001:2015 Certified Publication
Generative AI policy
For Authors
Use of Generative AI and AI-Assisted Technologies in Scientific Writing
This policy pertains solely to the writing process and does not cover the use of AI tools for analyzing data or deriving insights as part of the research process.
When authors employ generative AI or AI-assisted technologies during the writing process, these tools should be used exclusively to enhance the readability and language quality of the manuscript. Authors must maintain human oversight and control over the application of these technologies, carefully reviewing and editing the output, as AI-generated content may appear authoritative but can be inaccurate, incomplete, or biased. Authors bear full responsibility and accountability for the content of their work.
Authors are required to disclose the use of AI or AI-assisted technologies in their manuscript. A statement acknowledging such use will be included in the published work. This disclosure promotes transparency and trust among authors, readers, reviewers, editors, and contributors, while ensuring compliance with the terms of use for the relevant AI tools or technologies.
AI or AI-assisted technologies should not be listed as authors or co-authors, nor cited as such. Authorship entails responsibilities and tasks that can only be fulfilled by humans. Each (co-)author is accountable for addressing questions regarding the accuracy or integrity of any part of the work, ensuring appropriate investigation and resolution. Authorship also requires the ability to approve the final version of the manuscript and consent to its submission. Authors must ensure the work is original, that all listed authors meet authorship criteria, and that the work does not infringe on third-party rights. Authors are encouraged to review IRJEAS’s Ethics in Publishing policy prior to submission.
Use of Generative AI and AI-Assisted Tools in Figures, Images, and Artwork
The use of generative AI or AI-assisted tools to create or modify images in submitted manuscripts is not permitted. This includes actions such as enhancing, obscuring, moving, removing, or adding specific features within an image or figure. Standard adjustments to brightness, contrast, or color balance are acceptable, provided they do not obscure or eliminate any information present in the original. IRJEAS may employ image forensics tools or specialized software to detect potential irregularities in submitted images.
An exception is made when the use of AI or AI-assisted tools is integral to the research design or methods (e.g., in AI-assisted imaging used to generate or interpret research data, such as in biomedical imaging). In such cases, authors must provide a detailed, reproducible description in the methods section, specifying how the AI or AI-assisted tools were used in image creation or alteration, including the name of the model or tool, version, extension numbers, and manufacturer. Authors must comply with the specific usage policies of the AI software and ensure proper content attribution. Where applicable, authors may be required to submit pre-AI-adjusted versions of images or composite raw images used to create the final submitted versions for editorial review.
The use of generative AI or AI-assisted tools to produce artwork, such as graphical abstracts, is not permitted. For cover art, the use of generative AI may be allowed in exceptional cases, provided the author obtains prior approval from the journal editor and IRJEAS, secures all necessary rights for the use of relevant material, and ensures accurate content attribution.
For Editors
Use of Generative AI and AI-Assisted Technologies in the Journal Editorial Process
Submitted manuscripts are confidential documents. Editors must not upload any manuscript or its parts into generative AI tools, as this could breach the authors’ confidentiality, proprietary rights, and, where applicable, data privacy rights related to personally identifiable information.
This confidentiality obligation extends to all communications about the manuscript, including notification or decision letters, which may contain sensitive information about the manuscript or its authors. Editors should refrain from uploading such letters into AI tools, even for the purpose of improving language or readability.
Peer review is a cornerstone of the scientific process, and IRJEAS upholds the highest standards of integrity in this regard. Managing the editorial evaluation of a manuscript involves responsibilities that can only be fulfilled by humans. Editors must not use generative AI or AI-assisted technologies to assist in the evaluation or decision-making process, as these technologies lack the critical thinking and original judgment required and may produce inaccurate, incomplete, or biased conclusions. Editors are fully responsible and accountable for the editorial process, the final decision, and its communication to the authors.
IRJEAS’s AI author policy permits authors to use generative AI and AI-assisted technologies in the writing process prior to submission, solely to enhance the language and readability of their manuscript, provided they disclose such use. Editors can find this disclosure in a dedicated section at the end of the manuscript, before the references. If an editor suspects a violation of IRJEAS’s AI policies by an author or reviewer, they should notify IRJEAS.
IRJEAS employs identity-protected AI-assisted technologies that adhere to responsible AI principles. These tools, used during processes such as manuscript screening for completeness, plagiarism checks, and reviewer identification, are designed to respect author confidentiality. Such in-house or licensed technologies undergo rigorous bias evaluation and comply with data privacy and security standards.
IRJEAS supports the development and adoption of AI-driven technologies that assist reviewers and editors in the editorial process, provided these in-house or licensed tools safeguard the confidentiality and data privacy rights of authors, reviewers, and editors.
For Reviewers
Use of Generative AI and AI-Assisted Technologies in the Journal Peer Review Process
When invited to review a manuscript, reviewers must treat it as a confidential document. Uploading the manuscript or any portion of it into a generative AI tool is prohibited, as this could violate the authors’ confidentiality, proprietary rights, and, where applicable, data privacy rights related to personally identifiable information.
This confidentiality requirement also applies to the peer review report, which may contain sensitive information about the manuscript or its authors. Reviewers should not upload their peer review reports into AI tools, even for the sole purpose of improving language or readability.
Peer review is a fundamental component of the scientific process, and IRJEAS upholds the highest standards of integrity in this regard. Reviewing a manuscript entails responsibilities that can only be fulfilled by humans. Reviewers must not use generative AI or AI-assisted technologies to assist in the scientific review of a manuscript, as these technologies lack the critical thinking and original judgment required for peer review and may produce inaccurate, incomplete, or biased conclusions. Reviewers are fully responsible and accountable for the content of their review reports.
IRJEAS’s AI author policy allows authors to use generative AI and AI-assisted technologies in the writing process before submission, solely to enhance the language and readability of their manuscript, provided they disclose such use. Reviewers can find this disclosure in a dedicated section at the end of the manuscript, before the references.
IRJEAS employs identity-protected AI-assisted technologies that adhere to responsible AI principles. These tools, used for tasks such as manuscript screening for completeness, plagiarism checks, and reviewer identification, are designed to respect author confidentiality. Such in-house or licensed technologies undergo rigorous bias evaluation and comply with data privacy and security standards.
IRJEAS supports the development and adoption of AI-driven technologies that assist reviewers and editors in the editorial process, provided these in-house or licensed tools safeguard the confidentiality and data privacy rights of authors, reviewers, and editors.